As businesses evolve, the need for proficient bookkeeping services becomes increasingly critical. Outsourced bookkeeping ensures accuracy in financial records and provides strategic insights for business growth. In 2024, several companies stand out in this domain, offering top-notch services that cater to diverse business needs. This blog will delve into the top five outsourced bookkeeping companies, helping you choose the best partner for your financial management. But first, let’s clear a few nuances on outsourced bookkeeping.
What is Outsourced Bookkeeping?
Outsourced bookkeeping refers to hiring an external company to manage your business’s financial records and accounting tasks. This includes various services such as managing ledgers, preparing financial statements, handling accounts payable and receivable, and offering financial advice.
Why Opt for the help from Outsourced Bookkeeping Companies?
- Expertise at your fingertips: Outsourced firms specialise in accounting and are updated with the latest accounting standards and tax laws.
- Cost-effective: It eliminates the need for an in-house team, saving on salaries, benefits, and training costs.
- Focus on core business: Outsourcing administrative tasks like bookkeeping allows you to focus on your core business activities.
- Scalability: It provides flexibility to scale services up or down based on your business needs.
- Enhanced accuracy and compliance: With experts handling your books, the accuracy of financial records is higher, ensuring compliance with regulatory requirements.
Key Factors to Consider While Selecting the Right Outsourced Bookkeeping Service
- Experience and reputation: Look for firms with a strong track record and positive client testimonials.
- Customised services: Ensure they can tailor their services to your specific business needs.
- Technology and security: Check their use of modern accounting software and measures taken to protect your financial data.
- Communication and availability: Choose a service that offers consistent communication and is readily available to address your concerns.
- Cost structure: Understand their fee structure to ensure it fits within your budget.
Implementing Outsourced Bookkeeping in Your Business: Steps to Transition Smoothly
1.Define Your Needs
Before you begin your journey with an outsourced bookkeeping company, you must clearly understand what your business needs. Start by taking a close look at your current financial processes. Identify the specific tasks you want to outsource – is it day-to-day accounting, tax preparation, payroll management, or all of these? Knowing exactly what services you require will help you communicate your needs effectively to the outsourced firm.
For instance, a small startup might need basic bookkeeping services, while a more established business may require in-depth financial analysis and reporting. Clear specifications prevent misunderstandings and ensure that the services you receive are tailored to your business’s unique requirements.
2.Do Your Research
The next step is to find the right outsourced bookkeeping firm that aligns with your needs. This process involves thorough research. Look for firms with a strong track record in handling businesses similar to yours. You can start by asking for recommendations from your business network or by searching online for firms with good reviews and ratings.
Evaluate their expertise, the range of services they offer, and their experience in your industry. It’s also wise to check their qualifications and certifications to ensure they’re credible and trustworthy. Remember, the right partner should have the skills to manage your finances and understand the nuances of your specific industry.
3. Plan the Transition
Once you’ve selected a bookkeeping firm, planning the transition is crucial for a smooth changeover. This step involves collaboration between your team and the outsourced company. You’ll need to decide how and when to transfer responsibilities. It might be gradual, starting with a few tasks and slowly increasing their scope, or a full transition from the get-go.
During this phase, ensure that all relevant financial documents, software access, and other necessary information are securely shared with the outsourced team. It’s also important to designate a point of contact in your business for the outsourced firm to streamline communication.
4. Establish Communication Protocols
Effective communication is key to the success of any outsourced relationship. Set up regular meetings and reports to stay updated on your financial status. Decide on the frequency of these weekly, monthly, or quarterly updates and the preferred mode of communication, whether it’s emails, phone calls, or virtual meetings.
Clear communication protocols help maintain transparency, identify issues early, and make informed business decisions. Establishing a system for urgent communications is important in case of unexpected financial queries or issues.
5. Monitor and Evaluate
Lastly, continuously the performance of the outsourced bookkeeping service.
- Are they meeting your expectations?
- Is there a positive impact on your business’s financial health?
- Regular assessments help ensure that the services provided align with your business goals.
Don’t hesitate to provide feedback or request adjustments as needed. An open line of feedback helps the outsourced firm to understand your evolving needs and adjust their services accordingly.
5 Best Outsourced Bookkeeping Companies in 2024
In 2024, several companies stand out in this domain, offering top-notch services that cater to diverse business needs. Here are the 5 best-outsourced bookkeeping companies.
1.VirtueShore Global
VirtueShore Global is a prominent provider of outsourced accounting, tax preparation, offshore accounting, and related services. They have been instrumental in supporting CPAs, EAs, and US-based accounting firms to achieve their financial goals.
Services:
- Outsourced Accounting
- Outsourced Bookkeeping
- Outsourced Tax Preparation
- Offshore Accounting
- Offshore Tax Preparation
Add-ons:
- Over 31 years of experience through its parent company
- Specialisation in taxation, accounting, and payroll processing
- Use of advanced technologies for precision and timely project completion
- Commitment to transparency and control over business operations
- Notable for innovative transcription solutions in accounting
Costing
Specific pricing details may vary based on the services required. You should contact VirtueShore Global directly for a customised quote based on your needs.
2. Merritt Bookkeeping
Merritt Bookkeeping is known for its automated reporting and detailed financial analyses, akin to CFO-level reporting.
Services:
- Automated monthly reporting
- Financial statements preparation
- Rapid and straightforward setup with seamless integration capabilities
- Cost-effective fundamental bookkeeping services
- Inclusive of 1099 tax form filing
- Compatible with QuickBooks for streamlined financial management
- Assurance of a 90-day refund policy for customer satisfaction
- User-friendly interface for ease of navigation and use
- In-depth financial reports, including forecasting and quarterly comparisons
Add-ons:
- Specializes in comprehensive bookkeeping services
- Focuses on accuracy and detailed financial insights
Costing
Starts at $190 per month, with pricing variations depending on the specific services and scope of work required.
3. Bench
Bench is tailored for small businesses, offering a team-based approach to bookkeeping, focusing on personalization.
Services:
- Comprehensive bookkeeping and tax filing services
- Month-end financial reporting and tax advisory
- Personalized assistance from experienced professionals
- Comprehensive financial reports and statement preparation
- Included services for updating overdue bookkeeping
- Integration capabilities with payroll and tax services
Add-ons:
- A team of three bookkeepers is assigned to each client
- Proprietary software for bookkeeping tasks
- Tax filing services included
Costing
Essential plans start at $299 monthly (or $249 per month when billed annually). Premium plans are priced at $499 per month (or $399 per month when billed annually).
4. Bookkeeper360
Bookkeeper360 is an all-in-one solution for bookkeeping and advisory services, suitable for businesses seeking comprehensive financial management.
Services:
- Bookkeeping
- Payroll management
- Accrual accounting available
- Plenty of customised solutions
- Accrual basis reporting
- CFO services
- Regular check-ins
- Integrated tax solutions
Add-ons:
- Dedicated accountants for personalized service
- Integration capability with multiple tools
- Specialised services for growing businesses
Costing
Offers a monthly plan and a pay-as-you-go option, with additional charges for services like payroll, tax, back office, and CFO advisory. Exact pricing details are best obtained directly from Bookkeeper360.
5. inDinero
inDinero provides scalable bookkeeping services with customizable plans, ideal for startups and growing businesses.
Services:
- Payroll support
- P&L and balance sheet reporting
- CFO services for mature businesses
Add-ons:
- Flexible and scalable service offerings
- Tailored plans for different business stages
- Comprehensive financial reporting
Costing
Prices start at $500 monthly for the Essential plan, suited for startups using cash-basis accounting. Growth and Executive plans have higher pricing tiers, with the latter offering custom pricing based on specific requirements.
Making Smart Financial Choices with Outsourced Bookkeeping
Choosing outsourced bookkeeping is a smart business move for better financial management. At VirtueShore, we specialize in providing top-notch bookkeeping services tailored to your specific needs. Our goal is to make your financial processes clear and efficient.
With us, you get more than just bookkeeping. We offer insights and accurate financial reporting, helping you make better decisions for your business’s future. Our team is committed to ensuring your finances are well-managed and set up for growth and success.
So, partnering with VirtueShore for outsourced bookkeeping means choosing clarity, efficiency, and strategic financial planning. It’s a step towards a stronger financial foundation for your business.
